Procedure: International Travel

Most of our people love to travel and gain experiences from other groups and other cultures.

For information on Future worlds Center's position, please visit the relevant International Travel Policy.

We distinguish between two types of travel. Travel that is part of a regular project and travel that is considered as ‘opportunity’ resulting out of our strong network.

The first type is considered necessary for the people who are involved in a specific project. The Organization therefore, compensates 100% of the cost. This includes airfare, hotel, food and transportation. In general, the organization does not cover taxis or personal expenses and does not provide any daily allowance. The person traveling has to prepare the travel documents in a standardized method to be reimbursed:

• Title is: “International Travel – Destination - Dates – Person – Project
• First Page: The original Boarding Passes stapled –no reimbursement without them!
• Next pages: Original tickets, Hotels etc.

The second type of travel is sometimes treated it in a case-by-case manner, but in all cases the following rules apply:

• The person traveling will usually be expected to contribute partly to the cost, because (a) the sponsor typically pays only part of the cost and (b) it is not a necessary trip for our projects; of course the organization values the participation.
• The person traveling (or being invited to travel) prepares to adequately represent the organization.
• The inviting organization is informed about our organization and is asked to deposit the reimbursement in the account of our organization; If they reimburse the person in cash, this money has to be deposited later in our account and declared as income;