Procedure: Preparing financial reports: Difference between revisions

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If you are producing a public report or deliverable of Future Worlds Center, please read also the relevant [[Policy: Public reports and deliverables|Public reports and deliverables policy]].
Every report and deliverable produced by [[Future Worlds Center]] must adhere to the highest standards of quality including financial reports as well. To produce it according to professional standards, please ensure the following procedures:
 
* Comply with the deadline of reporting stated in the Grant Agreement of the project;
 
* Contact the Future Worlds Center Financial Unit in advance to have assistance for the reporting;
==Developing your report==
* The Financial Officer will provide a list of expenditure and income of the project extracted from the accounting system;
Every public report and deliverable produced by Future Worlds Center must adhere to the highest standards of quality. To produce it according to professional standards, please ensure the following procedures:
* The financial report should include exactly the same information provided by the Financial Unit;
* Use a graphics design and/or word processing program that is standard for the Organization.  If you don't know which software to use, please contact Future Worlds Center IT Unit.
* Once the financial report is ready, send it for approval to the Financial Unit;
* Use high resolution images and logos of Future Worlds Center and all sponsors and/or partners.
* In case of deviation a meeting shall be arranged with the Financial Director to correct the discrepancies;
* Contact the Future Worlds Center Administration to request a unique ISBN number from the National Library.
* After the approval, copy all the supporting documents relate to the report and file it to the legal folder of the project. All copies should be filed even if sending the supporting documents is not required by the Grant Agreement.
 
==Disseminating your report==
* Upon completion of the report, print (high quality color, professionally bounded) two copies sent to the National Library; Registrar for ISBN numbers in Cyprus.
* Coordinate with Future Worlds Center Administration and Future Worlds Center Financial Unit to ensure proper invoicing for the copies.
* Copies sent (and charged) to all [[Public Libraries in Cyprus|public libraries in Cyprus]].
* Upload a PDF copy to the Library section of Future Worlds Center's website. If you don't know how to do this, please contact Future worlds Center IT Unit.
* Write an article about your report on Future Worlds Center's wiki. If you don't know how to do this, please contact Future worlds Center IT Unit.




[[Category:Procedures]]
[[Category:Procedures]]

Latest revision as of 11:26, 2 September 2013

Every report and deliverable produced by Future Worlds Center must adhere to the highest standards of quality including financial reports as well. To produce it according to professional standards, please ensure the following procedures:

  • Comply with the deadline of reporting stated in the Grant Agreement of the project;
  • Contact the Future Worlds Center Financial Unit in advance to have assistance for the reporting;
  • The Financial Officer will provide a list of expenditure and income of the project extracted from the accounting system;
  • The financial report should include exactly the same information provided by the Financial Unit;
  • Once the financial report is ready, send it for approval to the Financial Unit;
  • In case of deviation a meeting shall be arranged with the Financial Director to correct the discrepancies;
  • After the approval, copy all the supporting documents relate to the report and file it to the legal folder of the project. All copies should be filed even if sending the supporting documents is not required by the Grant Agreement.
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