Policy: Laptop Security: Difference between revisions

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== Other controls ==

''Unauthorized software''

Do not download, install or use unauthorised software programs. Unauthorized software could create significant security issues regarding the networks of the Organization as well as affecting the performance of the laptop. Software allowing the laptop to be ‘remote controlled’ (e.g. PCanywhere) and ‘hacking tools’ (e.g. network sniffers and password crackers) are strictly forbidden on organization-owned laptops without prior permission from the IT responsible of the Organization and the President of Board.

''Unlicensed software''

Most software, unless it is specifically identified as “freeware” or “public domain software”, may only be installed and/or used if the announced license fee has been properly paid. Shareware or trial version of software must be revoked from the laptops or licensed by the end of the permitted free trial period. Some software is limited to free use by private individuals only, therefore please observe the license condition of the software before download.

''Backups''

Associates are responsible for maintaining an appropriate backup of their laptop, especially of the work-related documents and data files created that are not restored when reinstalling the operating system and programs.

The preferred way to do this is to upload the data from the laptop to the network (Webex)on a regular basis (ideally on daily basis but weekly at least).

It would be prudent to establish a process of copying the data files to an external drive (off-line backups) as an added precaution against data loss, since if the laptop is stolen, lost, damaged or if it simply malfunctioned, it may be impossible to retrieve any of the data from the laptop.

''Inappropriate materials''

Future Worlds Center does not tolerate inappropriate materials such as pornographic, racist, defamatory or harassing files, pictures, videos, email messages that may cause offense or embarrassment. '''Do not store, use, copy or circulate such material on the laptop and avoid visiting such websites.'''

IT responsible of the Organization routinely monitor the network/system for such materials therefore he is responsible to report serious/repeated offenders and any illegal materials directly to the President of the Board, and disciplinary processes will be launched.

If you receive inappropriate material by email or other media, delete it immediately.

If you accidentally browse to an offensive website, click ‘back’ or close the window without delay.

If you receive a lot of spam, check your spam settings or contact to the IT responsible of the Organization for assistance.

''Health and safety aspects of using laptops''

As laptops have relatively smaller keyboards, displays and pointing devices than desktop systems, constant usage of them increase the chance of repetitive strain injury (especially in case of usage without desk). Therefore, limit the amount of time you spend on using the laptop. Wherever possible, place the laptop on a conventional desk or table and sit comfortably in an appropriate chair to use it. If you use the laptop in the office most of the time, you are advised to apply a ‘docking station’ with a full-sized keyboard, a normal mouse and a display permanently mounted at the correct height.

Stop using the portable and consult your physician in case of experiencing symptoms such as wrist pain, eye strain or headaches that you suspect may be caused by using the laptop.

Policy: Laptop Security: Difference between revisions

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@@ Line 54: / Line 54: @@
 == Other controls ==
+''Unauthorized software''
+Do not download, install or use unauthorised software programs.  Unauthorized software could create significant security issues regarding the networks of the Organization as well as affecting the performance of the laptop.  Software allowing the laptop to be ‘remote controlled’ (e.g. PCanywhere) and ‘hacking tools’ (e.g. network sniffers and password crackers) are strictly forbidden on organization-owned laptops without prior permission from the IT responsible of the Organization and the President of Board.
+''Unlicensed software''
+Most software, unless it is specifically identified as “freeware” or “public domain software”, may only be installed and/or used if the announced license fee has been properly paid.  Shareware or trial version of software must be revoked from the laptops or licensed by the end of the permitted free trial period.  Some software is limited to free use by private individuals only, therefore please observe the license condition of the software before download.
+''Backups''
+Associates are responsible for maintaining an appropriate backup of their laptop, especially of the work-related documents and data files created that are not restored when reinstalling the operating system and programs.
+The preferred way to do this is to upload the data from the laptop to the network (Webex)on a regular basis (ideally on daily basis but weekly at least).
+It would be prudent to establish a process of copying the data files to an external drive (off-line backups) as an added precaution against data loss, since if the laptop is stolen, lost, damaged or if it simply malfunctioned, it may be impossible to retrieve any of the data from the laptop.
+''Inappropriate materials''
+Future Worlds Center does not tolerate inappropriate materials such as pornographic, racist, defamatory or harassing files, pictures, videos, email messages that may cause offense or embarrassment.  '''Do not store, use, copy or circulate such material on the laptop and avoid visiting such websites.'''
+IT responsible of the Organization routinely monitor the network/system for such materials therefore he is responsible to report serious/repeated offenders and any illegal materials directly to the President of the Board, and disciplinary processes will be launched.
+If you receive inappropriate material by email or other media, delete it immediately.
+If you accidentally browse to an offensive website, click ‘back’ or close the window without delay.
+If you receive a lot of spam, check your spam settings or contact to the IT responsible of the Organization for assistance.
+''Health and safety aspects of using laptops''
+As laptops have relatively smaller keyboards, displays and pointing devices than desktop systems, constant usage of them increase the chance of repetitive strain injury (especially in case of usage without desk). Therefore, limit the amount of time you spend on using the laptop.  Wherever possible, place the laptop on a conventional desk or table and sit comfortably in an appropriate chair to use it. If you use the laptop in the office most of the time, you are advised to apply a ‘docking station’ with a full-sized keyboard, a normal mouse and a display permanently mounted at the correct height.
+Stop using the portable and consult your physician  in case of  experiencing symptoms such as wrist pain, eye strain or headaches that you suspect may be caused by using the laptop.