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Policy: Legal-financial aspects of work contracts: Difference between revisions
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Policy: Legal-financial aspects of work contracts (view source)
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<P Align="justify">Every individual associated with [[Future Worlds Center]] has to comply with the organization's principle of full commitment and devotion. The organization considers its [[Associate|associates]] as committing their full time and effort to their projects even when their respective paid number of hours per month are less than those expected for a full time contract.</p> | <P Align="justify">Every individual associated with [[Future Worlds Center]] has to comply with the organization's principle of full commitment and devotion. The organization considers its [[Associate|associates]] as committing their full time and effort to their projects even when their respective paid number of hours per month are less than those expected for a full time contract.</p> | ||
<P Align="justify">Individuals directly hired by the organization are considered and treated as | <P Align="justify">Individuals directly hired by the organization are considered and treated as full-time employees of [[Future Worlds Center]] and are referred to as [[Associate|Associates]]. However [[Associate|associates]] are responsible for paying their own social insurance and other related taxes required by Cyprus law since these amounts are included in their income provided by the organization. This principle is implemented in order to comply and maintain the social entrepreneurial character of the organization, i.e., encouraging [[Associate|associates]] to feel and behave responsibly for their projects and own benefits.</p> | ||
<P Align="justify">Each individual receiving income from the organization should sign and possess copy of the following work related documents:</p> | <P Align="justify">Each individual receiving income from the organization should sign and possess copy of the following work related documents:</p> | ||
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* [[Gentlemen's' Agreement]]: considered as a welcoming letter referring to a minimum monthly payment without contractual bond | * [[Gentlemen's' Agreement]]: considered as a welcoming letter referring to a minimum monthly payment without contractual bond | ||
* [[Policy: Signing a Contract with Future Worlds Center|Working Contract]]: specific project-task related contract | * [[Policy: Signing a Contract with Future Worlds Center|Working Contract]]: specific project-task related contract | ||
<P Align="justify">All individuals have option and responsibility to inform themselves about work related right:</p> | |||
====Contact Person==== | |||
The contact person for work related rights and responsibilities within the organization is the Financial Director | |||
====Links to national regulations==== | |||
* http://www.mlsi.gov.cy/mlsi/dl/dl.nsf/All/81BA62406AB06618C22580A50026B974/$file/Employment%20Guide.pdf | |||
* https://www.eurofound.europa.eu/publications/report/2009/working-time-in-the-european-union-cyprus | |||
* https://www.mondaq.com/cyprus/employment-and-hr/828546/labour-and-employment-comparative-guide | |||
==Financial Aspects== | ==Financial Aspects== | ||
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<P Align="justify">Due to the fact that [[Future Worlds Center]] [[Associate|associates]] are directly hired to implement specific project tasks and no [[Associate|associate]] shall be funded by the organization's own resources without external co-funding (i.e., [[Associate|associates]] are hired only for the duration of projects), general, administration or other organizational activities shall be executed during volunteered hours unless specifically approved by the Board), the rates budgeted in the corresponding Grant Agreement with the funding organization for which they are hired are used for calculation of their remuneration.</p> | <P Align="justify">Due to the fact that [[Future Worlds Center]] [[Associate|associates]] are directly hired to implement specific project tasks and no [[Associate|associate]] shall be funded by the organization's own resources without external co-funding (i.e., [[Associate|associates]] are hired only for the duration of projects), general, administration or other organizational activities shall be executed during volunteered hours unless specifically approved by the Board), the rates budgeted in the corresponding Grant Agreement with the funding organization for which they are hired are used for calculation of their remuneration.</p> | ||
===Monthly | <P Align="justify">Nevertheless, a maximum hourly rate per position is defined and approved by the [[Members of the Board|Board]] which cannot be exceeded in any circumstance and subject of annual revision.</p> | ||
<P Align="justify">In order to release project payments , every [[Associate|associate]] has to submit timesheet showing the actual hours worked on each and every project (or project task) in which s/he is involved. The payment is calculated based on the information of the the submitted timesheet taken into account the rate and the definition of the personnel cost calculation set in the [[Policy: Signing a Contract with Future Worlds Center|Working Contract]]. Release of project payments on account can take place upon the request of the [[Associate|associate]] or as agreed in the [[Gentlemen's' Agreement]], but the circumstances must be recorded on the Contract Amendment.</p> | |||
'''Valid maximum hourly rates as of 1st January 2013:''' | |||
{| border="0" cellpadding="2" | |||
|- | |||
! scope="col" width="350" style="background:#efefef;" align="center" valign="center"| Position | |||
! scope="col" width="150" style="background:#efefef;" align="center" valign="center"| Maximum rate - EU€ | |||
|- | |||
|Overall Project Manager | |||
|<P Align="center">46.00</p> | |||
|- | |||
|Project Coordinator-New Media Lab Unit | |||
|<P Align="center">36.00</p> | |||
|- | |||
|Project Coordinator-Global Education Unit | |||
|<P Align="center">36.00</p> | |||
|- | |||
|Project Coordinator-Humanitarian Affairs Unit | |||
|<P Align="center">24.00</p> | |||
|- | |||
|Project Coordinator-New Media Lab Unit-no experience | |||
|<P Align="center">28.00</p> | |||
|- | |||
|Project Coordinator-Global Education Unit-no experience | |||
|<P Align="center">28.00</p> | |||
|- | |||
|Project Coordinator-Humanitarian Affairs Unit-no experience | |||
|<P Align="center">28.00</p> | |||
|- | |||
|Research Scientist-New Media Lab Unit | |||
|<P Align="center">31.00</p> | |||
|- | |||
|Research Assistant-New Media Lab Unit | |||
|<P Align="center">28.00</p> | |||
|- | |||
|Project Assistant/Administrator-New Media Lab Unit | |||
|<P Align="center">26.00</p> | |||
|- | |||
|Project Assistant/Administrator-Global Education Unit | |||
|<P Align="center">26.00</p> | |||
|- | |||
|Project Assistant/Administrator-Humanitarian Affairs Unit | |||
|<P Align="center">26.00</p> | |||
|- | |||
|Head of the Financial Unit | |||
|<P Align="center">31.00</p> | |||
|- | |||
|Financial Officer/Director-Financial Unit | |||
|<P Align="center">28.00</p> | |||
|- | |||
|Developer/Technician-New Media Lab Unit | |||
|<P Align="center">28.00</p> | |||
|- | |||
|Developer/Technician-New Media Lab Unit-no experience | |||
|<P Align="center">25.00</p> | |||
|- | |||
|Senior Legal Advisor-Humanitarian Affairs Unit | |||
|<P Align="center">18.00</p> | |||
|- | |||
|Legal Advisor-Humanitarian Affairs Unit | |||
|<P Align="center">16.00</p> | |||
|- | |||
|Social Advisor-Humanitarian Affairs Unit | |||
|<P Align="center">16.00</p> | |||
|- | |||
|Public Information Officer-Humanitarian Affairs Unit | |||
|<P Align="center">16.00</p> | |||
|- | |||
|} | |||
===Monthly Payments=== | |||
<P Align="justify">In order to release project payments, every [[Associate|associate]] has to submit timesheet showing the actual hours worked on each and every project (or project task) in which s/he is involved. The payment is calculated based on the information of the the submitted timesheet taken into account the rate and the definition of the personnel cost calculation set in the [[Policy: Signing a Contract with Future Worlds Center|Working Contract]]. Release of project payments on account can take place upon the request of the [[Associate|associate]] or as agreed in the [[Gentlemen's' Agreement]], but the circumstances must be recorded on the Contract Amendment.</p> | |||
===Internal Calculation of Indirect Expenses=== | |||
The total of indirect costs for the operation of the organization is distributed across all running projects equally, unless there is a Board Decision to act in a different way. Exceptions or reductions in contributing towards indirect costs are possible for small projects and for projects which are of high importance and priority for the overall vision and aims of the organization. In those cases where a project allows what is usually considered an ''indirect cost'' to be charged as ''direct cost'' (communications/ phone/ internet/ stationery etc), then this part is calculated as a percentage of the time allocation of individuals working in the particular project divided by the total hours of that project. | |||
[[Category:Policies]] | [[Category:Policies]] | ||
