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Policy: Office Rules: Difference between revisions
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===Cleaning services=== | ===Cleaning services=== | ||
# Having a | # Having a cleaner does not mean that s/he is responsible or has the time to clean everything. Please keep your personal space clean. If we all do so, s/he will be able to pay attention to the common spaces. | ||
# <P Align="justify">Our | # <P Align="justify">Our cleaner comes only once a week in each office. S/he usually comes either on weekends to avoid disturbing you from your work. However, if there is a special event requires cleaning beforehand, Future Worlds Center Administration can contact her/him to reschedule the next cleaning.</p> | ||
# Make sure your office is not full of boxes and/or paper, because | # Make sure your office is not full of boxes and/or paper, because s/he will not be able to clean it. | ||
# The balconies of the offices are cleaned by our regular | # The balconies of the offices are cleaned by our regular cleaner every few months. | ||
# Once every few months we bring someone to clean the windows. We appreciate and honor those associates who periodically volunteer to contribute in such jobs. | # Once every few months we bring someone to clean the windows. We appreciate and honor those associates who periodically volunteer to contribute in such jobs. | ||
===Kitchen=== | ===Kitchen=== | ||
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===Fax=== | ===Fax=== | ||
# Everyone is responsible to type, print and send his | # Everyone is responsible to type, print and send his/her own faxes. | ||
# Whenever you send a fax, wait for the receipt to ensure proper sending. Always staple the receipt on the original. File appropriately. | # Whenever you send a fax, wait for the receipt to ensure proper sending. Always staple the receipt on the original. File appropriately. | ||
# Please do not to leave any paper on or around the fax, so that we don’t throw away important documents by mistake. | # Please do not to leave any paper on or around the fax, so that we don’t throw away important documents by mistake. | ||
# <P Align="justify">If you notice a new fax coming, please either deliver it to the recipient (if you know who this is), or put it on the tray next to the fax machine or put it on the administrator’s key- board. Documents related to legal issues (Unit for supporting asylum seekers) are urgent and vital. They must be passed to our lawyers immediately.</p> | # <P Align="justify">If you notice a new fax coming, please either deliver it to the recipient (if you know who this is), or put it on the tray next to the fax machine or put it on the administrator’s key- board. Documents related to legal issues (Unit for supporting asylum seekers) are urgent and vital. They must be passed to our lawyers immediately.</p> | ||
# <P Align="justify">We keep fax receipts that we don’t wish to file in the tray next to the fax machine for a short period of time until it`s not cleaned up by the Future Worlds Center Administration, therefore make sure you don`t have essential documents there.</p> | # <P Align="justify">We keep fax receipts that we don’t wish to file in the tray next to the fax machine for a short period of time until it`s not cleaned up by the Future Worlds Center Administration, therefore make sure you don`t have essential documents there.</p> | ||
===Photocopier/Printer=== | ===Photocopier/Printer=== | ||
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* None of the service can be used for personnel reasons free of charge. If you wish to use those services, please contact to the Financial Unit to clarify the payment. | * None of the service can be used for personnel reasons free of charge. If you wish to use those services, please contact to the Financial Unit to clarify the payment. | ||
* In general FWC prefers to use only regular mail, however sometimes it is unavoidable to use courier. Please try to minimize the usage of courier service (by proper time management) and ask our Administration to arrange the delivery. | * In general FWC prefers to use only regular mail, however sometimes it is unavoidable to use courier. Please try to minimize the usage of courier service (by proper time management) and ask our Administration to arrange the delivery. | ||
* Our courier service provider is UPS, providing us with high-performance services with a 20% discount. All arrangements for sending packages and arranging deliveries have to be approved and organised by the Administration and Finacial | * Our courier service provider is UPS, providing us with high-performance services with a 20% discount. All arrangements for sending packages and arranging deliveries have to be approved and organised by the Administration and Finacial Officer. | ||
[[Category:Policies]] | [[Category:Policies]] | ||
