Policy: Associates making personal payments to third parties: Difference between revisions

Policy: Associates making personal payments to third parties (view source)

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-It happens at times that individuals pay something on behalf of the Organization out of their own pocket. The following rules apply:
+Some purchases are directly paid by the [[Associate|Associates]] on behalf of the Organization, especially in the context of travel or the organization of an event.
-* Expense must be approved in advance by person in charge unless it is a repeating office utility;
-* Reimbursement might take up to 15 days.
+In case of personal payments to third parties, the following rules apply:
+* Expense can be reimbursed ONLY if it was approved prior to the purchase and it was in compliance with the relevant [[Policy: Financial Authorization|Financial Authorization policy]].
+* Due date of the reimbursement can be different from that foreseen in a project; before each purchase, please contact to the Financial Unit of the Organization.
+* For direct eligible costs of any project, no cash payment can be made (only cheque of electronic transfer).
 For reimbursement please follow the relevant [[Procedure: Reimbursing associates who made personal payments to third parties|Reimbursing associates who made personal payments to third parties Procedure]]
+[[Category:Policies]]