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Policy: Office Rules: Difference between revisions
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# If you notice a new fax coming, please either deliver it to the recipient (if you know who this is), or put it on the tray next to the fax machine or put it on the administrator’s key- board. Documents related to legal issues (Unit for supporting asylum seekers) are urgent and vital. They must be passed to our lawyers immediately. | # If you notice a new fax coming, please either deliver it to the recipient (if you know who this is), or put it on the tray next to the fax machine or put it on the administrator’s key- board. Documents related to legal issues (Unit for supporting asylum seekers) are urgent and vital. They must be passed to our lawyers immediately. | ||
# We keep fax receipts that we don’t wish to file in the drawer just below the fax machine. They serve as a “crises” backup. Please make sure none of those is misplaced or confused with your documents. | # We keep fax receipts that we don’t wish to file in the drawer just below the fax machine. They serve as a “crises” backup. Please make sure none of those is misplaced or confused with your documents. | ||
===Photocopier/Printer=== | |||
# Photocopy machines are all different. Make sure you understand how to set up, add paper to, and clean our machine. | |||
# Do not leave any documents or papers inside or outside the copier. | |||
# Please make sure that you refill the paper tray if it is empty. Do not use the reserve paper that is in the tray, but paper from the storage area. | |||
# Please keep the photocopier cover closed after you finish, so that we prevent it from getting dusty or broken. | |||
# The photocopier may also be used to print from a computer. Ask for IT support to set this up on your computer. Note that the photocopier uses only A4 and A3 paper. | |||
===Scanner=== | |||
* There are two scanners on the 5th floor: one is in the Development Education Unit (scanner linked to Kerstin’s computer). | |||
* The other is part of the printer in the Interns’ room. There is also one scanner in the 2nd floor (scanner linked to Georgina’s computer). | |||
===Graphics Computer=== | |||
We have a multi-user computer in the New Media Lab offices kept up to date with the latest design software. Arrange with the New Media Lab to use. If you need a new software, plase arrange with our IT team to install it. | |||
===Office supplies=== | |||
* If you need any office supplies, order them through the Administrator well in advance. | |||
* Enter your needs in the office supply list by Tuesday each week. | |||
* If you fail to request needed supplies, it will be your responsibility to fetch them, pay for them and request [[Policy: |reimbursement]]. | |||
