Administrator

Administrators are individuals who hold or have held the role of Office or Organization Administrator, either as full-time, or part-time or as volunteers. This role is key to the smooth operation of the organisation. One or more people may have this role either as full-time or part time. The related tasks are described below grouped in different categories:

Administrative Tasks related to external communication

• Handling incoming calls, taking and distributing messages;
• Sort and distribute incoming post, organize and send outgoing post;
• Keep the organizational calendar up to date;
• Liaison with all units and external contacts.

Specific Tasks related to supporting the Humanitarian Affairs Unit

• Assisting lawyers in taking personal data of new clients;
• Research on an as needed basis.

Administrative Tasks related to supporting the function of the organization

• Ensure the smooth running of daily operations;
• Attend meetings, take minutes and notes;
• Filing documents, organizing and keeping an updated filing system;
• Devise and maintain office systems;
• Book and organize facilities for conferences, activities and meetings;
• Organize and store paperwork, documents and computer based information;

Tasks related to supporting associates and newcomers

• Follow, ensure, and communicate organizational policies, procedures and office rules to all associates;
• Training and briefing new associates;
• Assist associates with grant applications;

Administrative Tasks related to supporting the Financial Unit

• Coordinate with the Financial Controller in the organizations daily expenditures and budgets, as well as the acquisition of third party services
• Invoicing;
• Order and maintain stationary and equipment supplies.

The following people have served this role:

Annagrace Messa

Danielle Alexis Cosgrove

Emily Efthivoulou

Fatema Islam

Georgina Siitta Achilleos

Ilaria Cardascia