Procedure: Reimbursing associates who made personal payments to third parties: Difference between revisions
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Before making a payment to a third party on behalf of the organization, please make sure that you have read the relevant [[Policy: Associates making personal payments to third parties|Associates making personal payments to third parties policy]]. | Before making a payment to a third party on behalf of the organization, please make sure that you have read the relevant [[Policy: Associates making personal payments to third parties|Associates making personal payments to third parties policy]]. | ||
In order to be reimbursed, the following actions | In order to be reimbursed, the following actions must be followed: | ||
# Write with a pen your initials on the receipt: e.g., “paid by GS;” If you pay with somebody else’s money, then his/her initials must appear | # Write with a pen your initials on the receipt: e.g., “paid by GS;” If you pay with somebody else’s money, then his/her initials must appear; | ||
# Stamp (Expense Stamp) on the invoice the name of the project to be charged and all other relevant information; | # Stamp (Expense Stamp) on the invoice the name of the project to be charged and all other relevant information; | ||
# Place the Invoice in the relevant Unit's Incoming Box in the Financial Officer's office. | # Place the Invoice in the relevant Unit's Incoming Box in the Financial Officer's office. | ||
When the Financial Officer | When the Financial Officer executes the payment, the following tasks shall be done: | ||
# Fill-in the cheque for payment with all the details necessary; | # Fill-in the cheque for payment with all the details necessary; | ||
