Individuals who hold or have held the role of Office or Organization Administrator, either as full-time, or part-time or as volunteers.
- Ensure the smooth running of daily operations;
- Follow, ensure, and communicate organizational policies, procedures and office rules to all associates;
- Devise and maintain office systems;
- Book and organize facilities for conferences, activities and meetings;
- Attend meetings, take minutes and notes;
- Invoicing;
- Liaison with all units and external contacts;
- Order and maintain stationary and equipment supplies;
- Sort and distribute incoming post, organize and send outgoing post;
- Keep the organizational calendar up to date;
- Assist associates with grant applications;
- Organize and store paperwork, documents and computer based information;
- Coordinate with the Financial Controller in the organizations daily expenditures and budgets, as well as the acquisition of third party services
- Training and briefing new associates;
- Handling incoming calls, taking and distributing messages;
- Filing documents, organizing and keeping an updated filing system;
- Assisting lawyers in taking personal data of new clients;
- Research on an as needed basis.
To view people who have served this role click on the "+" sign below: