Policy: Financial Authorization: Difference between revisions

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 * Purchases have to comply with the relevant project budget;
-* Every purchase must be approved beforehand by the [[Project Coordinator]] of the project as well as the [[Financial Officer|Financial Director]];
+* Project payments should be paid via cheques or electronic transfer. Cash can be used only in special circumstances approved by the [[Executive Director]];
-* Project payment should be paid via cheque or electronic transfer. Cash can be used only in special circumstances approved by the [[Executive Director]];
+* Every purchase must be approved beforehand by the [[Project Coordinator]] of the project, and then by the [[Head of Unit]] under which the project is being implemented;
-* Payment to [[Associate]] and payment to third parties shall be authorized by the [[Project Coordinator]] of the project as well as the [[Financial Officer|Financial Director]] prior to payment;
+* Payment to [[Associate]] and/or payment to third parties made in accordance with project budget shall be authorized by the [[Project Coordinator]] of the project as well as the [[Financial Officer|Financial Director]] prior to payment; Final check and approval by signatories;
-* Every payment is prepared by the Financial Director, approved by the Head of the Financial Unit and signed by the person(s) authorized to sign cheques.
+* Every payment is prepared by the Financial Officer after being approved by the Head of the Financial Unit and subsequently checked and signed by the person(s) authorized to sign cheques. Two out of three designated signatories must sign.
 [[Category:Policies]]