Internal FWC Training - 9 Dec 2011

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Internal FWC Training
Internal FWC Training
Place CCMC premises, Nicosia, Cyprus
Date(s) 9 Dec 2011
Type of participants Future Worlds Center associates
Number of participants 16
Total Duration a full day



On the 9th of December 2011, Future Worlds Center Associates gathered at CCMC's premises in Nicosia, Cyprus to exchange ideas and knowledge in a collective and collaborative effort.

Agenda

Welcoming talk and clarification of the purpose of the training and the scope of the digital infrastructures that support Future Worlds Center’s operations. - Yiannis Laouris

Issues covered Participants gain a better understanding of the importance of having deep knowledge and understanding of what the organization is about; its vision, mission, philosophy, policies and procedures. They will share ideas for improvements and learn how to use and promote the infrastructure to newcomers, visitors, reviewers, interns etc.

Relevant articles Future Worlds Center Future Worlds Center Philosophy Policies and Procedures

Editing Wikimedia: How to “program” the 12 mostly used structures. - Soteris Demetriou

Issues covered Participants should (a) understand the concepts of articles, categories and templates. Interactive sessions where participants will be requested to program certain structures and then discuss them. Practical information on where to find relevant information. Point-by-point detailed explanation of the 12 mostly used programming structures and templates.


Relevant articles

Templates Tree

Category Tree

I want to create an account

How to create a page

I want to create a page for my project

I want to upload and use a file

I want to embed a youtube video on my page

Extensions I can use



Inviting, hosting and managing interns

Kerstin Wittig


Issues covered


Interns are an important aspect of our organization. However, participants need to realize the reasons we accept them, the conditions required for accepting an intern and the process needed to plan, monitor and manage the intern.


Relevant articles

http://www.futureworlds.eu/wiki/Policy:_Joining_Future_Worlds_Center

http://www.futureworlds.eu/wiki/Policy:_Signing_an_Honour_Declaration

http://www.futureworlds.eu/wiki/Policy:_Signing_a_Confidentiality_Agreement

http://www.futureworlds.eu/wiki/Policy:_Working_in_multiple_projects

http://www.futureworlds.eu/wiki/Policy:_Official_Language

http://www.futureworlds.eu/wiki/Policy:_Hosting_interns

http://www.futureworlds.eu/wiki/Procedure:_Inviting_and_Hosting_interns



UNHCR: Understanding the procedures

Corina Drousiotou


Issues covered


All members of the organization should have a clear idea of what the Humanitarian Affairs Unit and team are doing. Familiarization with procedures, priorities, networking, relations and projects.


Relevant articles

http://www.futureworlds.eu/wiki/Support_for_Refugees_and_Asylum_Seekers_in_Cyprus



Our Constitutional and value policies; areas and approaches of priority

Nicolina Markidou and Kerstin Wittig


What is Future Worlds Center about? What are the values and priorities? How do we decide what is of interest to the organization? Participants will be engaged in both interactive sessions and training to “internalize” the core values and priorities. The team explores and understands the values of global education and how they relate to the entire organization; The team understands the concept of Global Education and its practical implications, e.g. catering, consumables etc for office and trainings.



Relevant articles

http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_in_Promoting_Peace

http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_on_Vulnerable_Groups

http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_on_Global_Justice_and_Millennium_Development_Goals

http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_in_Promoting_Cyprus_as_Peripheral_Center

http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_on_Children

http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_at_the_interface_between_human_brain-modern_technology-social_transformation

http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_on_Innovation

http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_on_Structured_Democratic_Dialogue

http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_on_Future_Orientation





Sponsoring, Promoting and Disseminating the scope of every event and activity within the organization

Anna-Maria Drousiotou


Issues covered


Why do we need to look for funding and support for our activities? How to maximize the dissemination and promotion of everything we do?

Practical guidelines on how to write (a) Sponsorship letters (b) Press Releases (c) FW-pedia articles


Relevant articles

http://www.futureworlds.eu/wiki/Policy:_Organization_of_an_event

http://www.futureworlds.eu/wiki/Policy:_Media_relations

http://www.futureworlds.eu/wiki/Procedure:_Media_management

http://www.futureworlds.eu/wiki/Procedure:_Preparing_public_reports_and_deliverables



FWC Policies and Procedures – Yiannis


The great challenges for Project Coordinators who manage projects financially

Veronika Südi


Issues covered


The successful operation of the organization relies heavily on (a) financial management (b) quality controls. Participants will be acquainted with the terms and the underlying responsibilities of Project Coordinators and Project Assistant Coordinators. Managing funders’ money is a great responsibility and challenge. Participants will be informed and trained on the relevant rules.



Relevant articles

http://www.futureworlds.eu/wiki/Policy:_Legal-financial_aspects_of_work_contracts

http://www.futureworlds.eu/wiki/Policy:_Signing_a_Contract_with_Future_Worlds_Center

http://www.futureworlds.eu/wiki/Policy:_Project_Coordinator_Replacement

http://www.futureworlds.eu/wiki/Policy:_Laptop_Security

http://www.futureworlds.eu/wiki/Policy:_International_Travel

http://www.futureworlds.eu/wiki/Policy:_Yearly_Financial_Statements

http://www.futureworlds.eu/wiki/Policy:_Subcontracting

http://www.futureworlds.eu/wiki/Policy:_Payments_to_third_parties

http://www.futureworlds.eu/wiki/Policy:_Associates_making_personal_payments_to_third_parties

http://www.futureworlds.eu/wiki/Procedure:_Laptop_subsidy

http://www.futureworlds.eu/wiki/Procedure:_Preparing_a_grant_application

http://www.futureworlds.eu/wiki/Procedure:_Reimbursing_associates_who_made_personal_payments_to_third_parties

http://www.futureworlds.eu/wiki/Procedure:_International_Travel

http://www.futureworlds.eu/wiki/Procedure:_Preparing_Yearly_Financial_Statements

Images from the event

Presentations Links

Participants