Internal FWC Training - 9 Dec 2011
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On the 9th of December 2011, Future Worlds Center Associates gathered at CCMC's premises in Nicosia, Cyprus to exchange ideas and knowledge in a collective and collaborative effort.
Agenda
Welcoming talk and clarification of the purpose of the training and the scope of the digital infrastructures that support Future Worlds Center’s operations. - Yiannis Laouris
Issues covered:
Participants gain a better understanding of the importance of having deep knowledge and understanding of what the organization is about; its vision, mission, philosophy, policies and procedures. They will share ideas for improvements and learn how to use and promote the infrastructure to newcomers, visitors, reviewers, interns etc.
Relevant articles: Future Worlds Center, Future Worlds Center Philosophy, Policies and Procedures.
Editing Wikimedia: How to “program” the 12 mostly used structures. - Soteris Demetriou
Issues covered:
Participants should (a) understand the concepts of articles, categories and templates. Interactive sessions where participants will be requested to program certain structures and then discuss them. Practical information on where to find relevant information. Point-by-point detailed explanation of the 12 mostly used programming structures and templates.
Relevant articles: Templates Tree, Category Tree, I want to create an account, How to create a page, I want to create a page for my project, I want to upload and use a file, I want to embed a youtube video on my page, Extensions I can use.
Inviting, hosting and managing interns - Kerstin Wittig
Issues covered:
Interns are an important aspect of our organization. However, participants need to realize the reasons we accept them, the conditions required for accepting an intern and the process needed to plan, monitor and manage the intern.
Relevant articles: Policy: Joining Future Worlds Center, Policy: Signing an Honour Declaration, Policy: Signing a Confidentiality Agreement, Policy: Working in multiple projects, Policy: Official Language, Policy: Hosting interns, Procedure: Inviting and Hosting interns.
UNHCR: Understanding the procedures - Corina Drousiotou
Issues covered
All members of the organization should have a clear idea of what the Humanitarian Affairs Unit and team are doing. Familiarization with procedures, priorities, networking, relations and projects.
Relevant articles
http://www.futureworlds.eu/wiki/Support_for_Refugees_and_Asylum_Seekers_in_Cyprus
Our Constitutional and value policies; areas and approaches of priority
Nicolina Markidou and Kerstin Wittig
What is Future Worlds Center about? What are the values and priorities? How do we decide what is of interest to the organization? Participants will be engaged in both interactive sessions and training to “internalize” the core values and priorities. The team explores and understands the values of global education and how they relate to the entire organization; The team understands the concept of Global Education and its practical implications, e.g. catering, consumables etc for office and trainings.
Relevant articles
http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_in_Promoting_Peace
http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_on_Vulnerable_Groups
http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_on_Children
http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_on_Innovation
http://www.futureworlds.eu/wiki/Constitutional_and_Value_Policy:_Special_Focus_on_Future_Orientation
Sponsoring, Promoting and Disseminating the scope of every event and activity within the organization
Anna-Maria Drousiotou
Issues covered
Why do we need to look for funding and support for our activities? How to maximize the dissemination and promotion of everything we do?
Practical guidelines on how to write (a) Sponsorship letters (b) Press Releases (c) FW-pedia articles
Relevant articles
http://www.futureworlds.eu/wiki/Policy:_Organization_of_an_event
http://www.futureworlds.eu/wiki/Policy:_Media_relations
http://www.futureworlds.eu/wiki/Procedure:_Media_management
http://www.futureworlds.eu/wiki/Procedure:_Preparing_public_reports_and_deliverables
FWC Policies and Procedures – Yiannis
The great challenges for Project Coordinators who manage projects financially
Veronika Südi
Issues covered
The successful operation of the organization relies heavily on (a) financial management (b) quality controls. Participants will be acquainted with the terms and the underlying responsibilities of Project Coordinators and Project Assistant Coordinators. Managing funders’ money is a great responsibility and challenge. Participants will be informed and trained on the relevant rules.
Relevant articles
http://www.futureworlds.eu/wiki/Policy:_Legal-financial_aspects_of_work_contracts
http://www.futureworlds.eu/wiki/Policy:_Signing_a_Contract_with_Future_Worlds_Center
http://www.futureworlds.eu/wiki/Policy:_Project_Coordinator_Replacement
http://www.futureworlds.eu/wiki/Policy:_Laptop_Security
http://www.futureworlds.eu/wiki/Policy:_International_Travel
http://www.futureworlds.eu/wiki/Policy:_Yearly_Financial_Statements
http://www.futureworlds.eu/wiki/Policy:_Subcontracting
http://www.futureworlds.eu/wiki/Policy:_Payments_to_third_parties
http://www.futureworlds.eu/wiki/Policy:_Associates_making_personal_payments_to_third_parties
http://www.futureworlds.eu/wiki/Procedure:_Laptop_subsidy
http://www.futureworlds.eu/wiki/Procedure:_Preparing_a_grant_application
http://www.futureworlds.eu/wiki/Procedure:_International_Travel
http://www.futureworlds.eu/wiki/Procedure:_Preparing_Yearly_Financial_Statements
