Policy: International Travel: Difference between revisions

# Travel that is important for the Organization and/or specific projects, but is not necessary for the particular associate

# Travel that is considered as ‘opportunity’ resulting out of our strong network (Beneficiaries can be both members of Future Worlds Center or outsiders)

<P Align="justify">The '''first type''' is considered necessary/obligatory for the people who are involved in a specific project. The Organization therefore, compensates 100% of the cost. This includes airfare, hotel, food, transportation and a 50 euro per diem in order to cover the costs paid without invoices. In general, the organization does not cover taxis or personal expenses and does not provide any daily allowance. The person traveling has to prepare the travel documents in a standardized method and to submit all receipts, boarding passes and the filled and signed Reimbursement Forms in order to be reimbursed.</p>

The '''second type''' is important but not obligatory. Therefore, the Organization expects the person traveling to contribute minimally and to demonstrate appreciation for the opportunity.

The '''third type''' of travel is sometimes treated in a case-by-case manner, but in all cases the following applies:

The expected personnel contribution is as follows:

* Internal participant (staff of the organization): travel cost will be reimbursed up to the amount allowed by the project budget.  

* <P Align="justify">External participant: traveller are in charge or arranging their own insurance required by the destination. In addition, each participant should contribute the amount not covered by the project budget. An additional donation of 150 euro in case of travels with 3 or more overnights and the total cost of the travel being higher than three times of the contribution. In all other cases the minimum donation expected is 100 euro. Donations should be made before the initiation of the trip. </p>