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Administrator: Difference between revisions
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'''Administrators''' are individuals who hold or have held the role of Office or Organization Administrator, either as full-time, or part-time or as volunteers. This role is key to the smooth operation of the organization. One or more people may have this role either full-time or part-time. The related tasks are described below grouped in different categories: | |||
*Ensure the smooth running of daily operations; | ==Tasks related to supporting the general function of the organization== | ||
* | * Ensure the smooth running of daily operations; | ||
*Devise and maintain office systems; | * Attend meetings, take minutes and notes; | ||
*Book and organize facilities for conferences, activities and meetings; | * Filing documents, organizing and keeping an updated filing system; | ||
* | * Devise and maintain office systems; | ||
* Book and organize facilities for conferences, activities and meetings; | |||
* Ensure that all offices and all common spaces are in order and as they are supposed to be; | |||
* | * Ensure that furniture, chairs, equipment and framed images on the walls remain in place as they have been originally placed; | ||
* Organize and store paperwork, documents and computer based information; | |||
*Organize and store paperwork, documents and computer based information; | |||
==Tasks related to shopping== | |||
* Order and maintain kitchen, cleaning and bathroom/toilet materials | |||
==Tasks related to external communication== | |||
* Handling incoming calls, taking and distributing messages; | |||
* Sort and distribute incoming post, organize and send outgoing post; | |||
* Keep the organizational calendar up to date; | |||
* Liaison with all units and external contacts. | |||
==Technical Tasks | |||
====Monitoring all websites==== | |||
This task will require DAILY ATTENTION for about 10-20 min to check that all websites are online and working properly. Any problem identified must be reported to CEO immediately. | |||
==Tasks related to supporting associates and newcomers== | |||
* Follow, ensure, and communicate organizational policies, procedures and office rules to all associates; | |||
* Training and briefing new associates; | |||
* Assist associates with grant applications; | |||
==Tasks related Financials== | |||
* Coordinate with the Financial Controller in the organizations daily expenditures and budgets, as well as the acquisition of third party services | |||
* Invoicing; | |||
* Order and maintain stationary and equipment supplies. | |||
The following people have served this role: | |||
{{#categorytree:Administrators|mode="all" |hideroot=on|mode=pages|style=bold}} | {{#categorytree:Administrators|mode="all" |hideroot=on|mode=pages|style=bold}} | ||
[[Category:Organizational Roles]] | [[Category:Organizational Roles]] | ||
