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Procedure: Organization of an event: Difference between revisions
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Procedure: Organization of an event (view source)
Revision as of 09:17, 25 September 2012
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* Arrange for a public person to put the event under her auspices and/or address the opening. | * Arrange for a public person to put the event under her auspices and/or address the opening. | ||
* Announce the event on the respective project website at least 1 month before. | * Announce the event on the respective project website at least 1 month before. | ||
* Announce the event on the FWC Blog at least 1 month before. | * Announce the event on the FWC Blog at least 2 weeks to 1 month before. | ||
* Announce the event through Future Worlds lists at least | * Announce the event through Future Worlds lists at least 2 weeks before. | ||
* Announce the event on Facebook. | |||
* Announce the event to the wider public through Press release (via fax/email to media/journalists at least 1 month before. | * Announce the event to the wider public through Press release (via fax/email to media/journalists at least 1 month before. | ||
* Send Email-Facebook reminder 3-5 days before event. | |||
==Arranging the program== | ==Arranging the program== | ||
* Define your participants and make sure you invite them all (email not enough!). | * Define your participants and make sure you invite them all (email not enough!). | ||
* Prepare and print the program in high quality with all logos and credits in place. | * Prepare and print the program in high quality with all logos and credits in place. | ||
* Prepare materials of your project and of the organization to give with program. | |||
* Visit and prepare the rooms. | * Visit and prepare the rooms. | ||
* Prepare name tags. | * Prepare name tags. | ||
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==Post event== | ==Post event evaluation== | ||
* Arrange for an Event Evaluation meeting the latest 2 weeks after the event. | * Arrange for an Event Evaluation meeting the latest 2 weeks after the event. | ||
* Fill in the post-event evaluation form. | * Fill in the post-event evaluation form. | ||
* Prepare an Event Evaluation report in which weaknesses and explain the reasons as well as suggestions for improvements have been documented | * Prepare an Event Evaluation report in which weaknesses and explain the reasons as well as suggestions for improvements have been documented. | ||
==Post event promotion and documentation== | |||
* Publish a press release in the [http://fwcis.blogspot.com/| FWC Blog], the project website, using mailing lists and in the country's media. | |||
* | * Prepare an event report. | ||
* | * Write an article about the event inside FWC-pedia. | ||
[[Category:Procedures]] | [[Category:Procedures]] | ||
