Procedure: Reimbursing associates who made personal payments to third parties: Difference between revisions

Procedure: Reimbursing associates who made personal payments to third parties (view source)

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 Before making a payment to a third party on behalf of the organization, please make sure that you have read the relevant [[Policy: Associates making personal payments to third parties|Associates making personal payments to third parties policy]].
-This Procedure is for Future Worlds Center's Associates who have made a payment to a third party on behalf of the Organization.
+In order to be reimbursed, the following actions must be followed:
-To be reimbursed you must stick to the following procedures:
+# Write with a pen your initials on the receipt: e.g., “paid by GS;” If you pay with somebody else’s money, then his/her initials must appear;
+# Stamp (Expense Stamp) on the invoice the name of the project to be charged and all other relevant information;
+# Place the Invoice in the relevant Unit's Incoming Box in the Financial Officer's office.
-# Write with a pen your initials on the receipt: e.g., “paid by GS;” If you pay with somebody else’s money, then his/her initials must appear.
+When the Financial Officer executes the payment, the following tasks shall be done:
-# Place the receipt in the
+# Fill-in the cheque for payment with all the details necessary;
+# Write on the invoice the cheque number;
+# Make a photocopy, placing the cheque on top of the invoice and staple this copy behind the invoice.
+[[Category:Procedures]]