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Policy: Office Rules: Difference between revisions
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All people working daily or visiting Future Worlds Center's premises must comply with our Office Rules. | |||
==Taking care of our space== | ==Taking care of our space== | ||
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# Computers are very expensive, thus good care should be taken of them. They need dust- ing every now and then and periodically also need inside cleaning. | # Computers are very expensive, thus good care should be taken of them. They need dust- ing every now and then and periodically also need inside cleaning. | ||
# Everyone is responsible for the computer they are using. This includes among other things: | # Everyone is responsible for the computer they are using. This includes among other things: | ||
* Running anti-virus and anti-spyware programs once per month; | |||
* Defragmenting the hard drive at least every month; | |||
* Ensuring proper back-up. | |||
* Take to an outside company for fixing if necessary | |||
* Never open or move your computer while it is working. | |||
* Never touch any computer parts without first making sure you are not “charged” with static electricity. | |||
* Please make sure you turn “OFF” your computer (unless it’s a server) when leaving the office. Double check you have turned the monitor off (even if the computer is on). You don’t need to turn the printers off as this might harm their printing head. | |||
# You may use your own laptop if you wish. However, it is your responsibility to ensure that all data generated for any project are also stored on our Weboffice. | # You may use your own laptop if you wish. However, it is your responsibility to ensure that all data generated for any project are also stored on our Weboffice. | ||
# If you do not know how to do all the above request help from our IT team. 5. Note that we periodically provide incentives to our Associates to purchase their own lap- | # If you do not know how to do all the above request help from our IT team. 5. Note that we periodically provide incentives to our Associates to purchase their own lap- | ||
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# Everyone is responsible to type, print and send his or her own faxes. | # Everyone is responsible to type, print and send his or her own faxes. | ||
# Whenever you send a fax, wait for the receipt to ensure proper sending. Always staple the receipt on the original. File appropriately. | # Whenever you send a fax, wait for the receipt to ensure proper sending. Always staple the receipt on the original. File appropriately. | ||
# Please do not to leave any paper on or around the fax, so that we don’t throw away | # Please do not to leave any paper on or around the fax, so that we don’t throw away important documents by mistake. | ||
# If you notice a new fax coming, please either deliver it to the recipient (if you know who this is), or put it on the tray next to the fax machine or put it on the administrator’s key- board. Documents related to legal issues (Unit for supporting asylum seekers) are urgent and vital. They must be passed to our lawyers immediately. | |||
# If you notice a new fax coming, please either deliver it to the recipient (if you know who | |||
this is), or put it on the tray next to the fax machine or put it on the administrator’s key- board. Documents related to legal issues (Unit for supporting asylum seekers) are urgent and vital. They must be passed to our lawyers immediately. | |||
# We keep fax receipts that we don’t wish to file in the drawer just below the fax machine. They serve as a “crises” backup. Please make sure none of those is misplaced or confused with your documents. | # We keep fax receipts that we don’t wish to file in the drawer just below the fax machine. They serve as a “crises” backup. Please make sure none of those is misplaced or confused with your documents. | ||
