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Policy: International Travel: Difference between revisions
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Graph showing number of people traveling and number of destinations | Graph showing number of people traveling and number of destinations | ||
==Different types of travel opportunities== | ==Different types of travel opportunities== | ||
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# Travel that is considered as ‘opportunity’ resulting out of our strong network (Beneficiaries can be both members of Future Worlds Center or outsiders) | # Travel that is considered as ‘opportunity’ resulting out of our strong network (Beneficiaries can be both members of Future Worlds Center or outsiders) | ||
The first type is considered necessary for the people who are involved in a specific project. The Organization therefore, compensates 100% of the cost. This includes airfare, hotel, food, transportation and a small per diem. In general, the organization does not cover taxis or personal expenses and does not provide any daily allowance. The person traveling has to prepare the travel documents in a standardized method and to submit all receipts, boarding passes and the filled and signed Reimbursement Forms in order to be reimbursed. | The '''first type''' is considered necessary for the people who are involved in a specific project. The Organization therefore, compensates 100% of the cost. This includes airfare, hotel, food, transportation and a small per diem. In general, the organization does not cover taxis or personal expenses and does not provide any daily allowance. The person traveling has to prepare the travel documents in a standardized method and to submit all receipts, boarding passes and the filled and signed Reimbursement Forms in order to be reimbursed. | ||
The '''second type''' is important but not necessary. Therefore, the Organization expects the person traveling to contribute minimally and to demonstrate appreciation for the opportunity. | |||
The second type is important but not necessary. Therefore, the Organization expects the person traveling to contribute minimally and to demonstrate appreciation for the opportunity. | The '''third type''' of travel is sometimes treated in a case-by-case manner, but in all cases the following applies: | ||
The third type of travel is sometimes treated in a case-by-case manner, but in all cases the following applies: | |||
The person traveling will usually be expected to contribute partly to the cost, because: | The person traveling will usually be expected to contribute partly to the cost, because: | ||
# The sponsor typically pays only part of the cost and; | # The sponsor typically pays only part of the cost and; | ||
# It is not a necessary trip for our projects. | # It is not a necessary trip for our projects. | ||
==Preparing for international travel== | ==Preparing for international travel== | ||
Participating in Future Worlds Center's international travel program is not holiday time. | Participating in Future Worlds Center's international travel program is not holiday time. The person traveling (or being invited to travel) must prepare to adequately represent the organization. This includes the following: | ||
# Have a Power Point presentation ready | |||
# Take materials to disseminate about Future Worlds Center and its relevant projects | |||
# Take gifts to the hosts | |||
