Procedure: Payments to third parties: Difference between revisions
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Before making any payment to a third party, please read the relevant [[Policy: Payments to third parties |Payments to third parties policy]] | Before making any payment to a third party, please read the relevant [[Policy: Payments to third parties |Payments to third parties policy]]. | ||
When making payments to third parties please follow the following guidelines: | When making payments to third parties please follow the following guidelines: | ||
# Pay the exact amount that appears on the invoice; | # Pay the exact amount that appears on the invoice; avoid making payments towards a total; | ||
# Never use pencil to write on invoices; | # Never use pencil to write on invoices; | ||
# Stamp (Expense Stamp) on the invoice the name of the project to be charged and all other relevant information; | # Stamp (Expense Stamp) on the invoice the name of the project to be charged to and all other relevant information; | ||
# Place the Invoice in the relevant Unit's Incoming Box in the Financial Officer's office. | # Place the Invoice in the relevant Unit's Incoming Box in the Financial Officer's office. | ||
When the Financial Officer | When the Financial Officer executes the payment, the following tasks shall be done: | ||
# Fill-in the cheque for payment with all | # Fill-in the cheque for payment with all details necessary; | ||
# Write on the invoice the cheque number; | # Write on the invoice the cheque number; | ||
# Make a photocopy, placing the cheque on top of the invoice and staple this copy behind the invoice. | # Make a photocopy, placing the cheque on top of the invoice and staple this copy behind the original invoice. | ||
[[Category:Procedures]] | [[Category:Procedures]] | ||
Revision as of 07:06, 26 September 2012
Before making any payment to a third party, please read the relevant Payments to third parties policy.
When making payments to third parties please follow the following guidelines:
- Pay the exact amount that appears on the invoice; avoid making payments towards a total;
- Never use pencil to write on invoices;
- Stamp (Expense Stamp) on the invoice the name of the project to be charged to and all other relevant information;
- Place the Invoice in the relevant Unit's Incoming Box in the Financial Officer's office.
When the Financial Officer executes the payment, the following tasks shall be done:
- Fill-in the cheque for payment with all details necessary;
- Write on the invoice the cheque number;
- Make a photocopy, placing the cheque on top of the invoice and staple this copy behind the original invoice.
