Procedure: Payments to third parties

Before making any payment to a third party, please read the relevant Payments to third parties policy.

When making payments to third parties please follow the following guidelines:

1. Pay the exact amount that appears on the invoice; avoid making payments towards a total;
2. Never use pencil to write on invoices;
3. Stamp (Expense Stamp) on the invoice the name of the project to be charged to and all other relevant information;
4. Place the Invoice in the relevant Unit's Incoming Box in the Financial Officer's office.

When the Financial Officer executes the payment, the following tasks shall be done:

1. Fill-in the cheque for payment with all details necessary;
2. Write on the invoice the cheque number;
3. Make a photocopy, placing the cheque on top of the invoice and staple this copy behind the original invoice.
4. Cheques must be picked-up from the Financial Officer's office with a receipt signature.