Before making any payment to a third party, please read the relevant Payments to third parties policy
When making payments to third parties please follow the following guidelines:
- Pay the exact amount that appears on the invoice; never make payments towards a total;
- Never use pencil to write on invoices;
- Stamp (Expense Stamp) on the invoice the name of the project to be charged and all other relevant information;
- Place the Invoice in the relevant Unit Incoming Box in the Financial Officer's office.
When The Financial Officer execute the payment, the following task shall be done:
- Fill-in the cheque for payment with all the details necessary;
- Write on the invoice the cheque number;
- Make a photocopy, placing the cheque on top of the invoice and staple this copy behind the invoice.