Procedure: Organization of an event: Difference between revisions

Procedure: Organization of an event (view source)

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 ==Distribution of Roles and Responsibilities==
+* The organizers must assign the role of the [[Event Organizer]] to a distinct person soon enough before the event.
+* They should also assign the role of the assistant, supporter or replacement to at least another person.
+==Capitalizing on the event and cross-selling==
+Did you try to capitalize on the event to promote other projects/people within [[Future Worlds Center]]?
+# Did you arrange for a public person to put the event under her auspices and/or address the opening?
+# Was the event announced on the respective project website at least 1 month before?
+# Was the event announced on the FWC Blog at least 1 month before?
+# Was the event announced through Future Worlds lists at least 1 month before?
+# Was the event announced to the wider public through Press release (via fax/email to media/journalists at least 1 month before?
+# Did you have in the event at least two thirds of the expected participants?
+# Did you print the program in high quality with all logos and credits in place?
+# Did you use name tags?
+# Were coffee-breaks and other meals well organized
+# Did you have small symbolic gifts for your invited guests?
+# Did you have a small ceremony to that invited guests and/or honor someone with an award?
+# Did you have an Event Evaluation meeting the latest 2 weeks after the event?
+# Did you fill in the post-event evaluation form?
+# Did you prepare an Event Evaluation report in which weaknesses and explain the reasons as well as suggestions for improvements have been documented?
 ==Before and after==