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Before making a payment to a third party on behalf of the organization, please make sure that you have read the relevant [[Policy: Associates making personal payments to third parties|Associates making personal payments to third parties policy]]. | Before making a payment to a third party on behalf of the organization, please make sure that you have read the relevant [[Policy: Associates making personal payments to third parties|Associates making personal payments to third parties policy]]. | ||
In order to be reimbursed, the following actions must be followed: | |||
# Write with a pen your initials on the receipt: e.g., “paid by GS;” If you pay with somebody else’s money, then his/her initials must appear; | |||
# Stamp (Expense Stamp) on the invoice the name of the project to be charged and all other relevant information; | |||
# Place the Invoice in the relevant Unit's Incoming Box in the Financial Officer's office. | |||
# Write | When the Financial Officer executes the payment, the following tasks shall be done: | ||
# | |||
# Fill-in the cheque for payment with all the details necessary; | |||
# Write on the invoice the cheque number; | |||
# Make a photocopy, placing the cheque on top of the invoice and staple this copy behind the invoice. | |||
[[Category:Procedures]] |