Procedure: Payments to third parties

Before making any payment to a third party, please read the relevant Payments to third parties policy

When making payments to third parties please follow the following guidelines:

1. Pay the exact amount that appears on the invoice; never make payments towards a total;
2. Never use pencil to write on invoices;
3. Stamp (Expense Stamp) on the invoice the name of the project to be charged and all other relevant information;
4. Place the Invoice in the relevant Unit's Incoming Box in the Financial Officer's office.

When the Financial Officer execute the payment, the following task shall be done:

1. Fill-in the cheque for payment with all the details necessary;
2. Write on the invoice the cheque number;
3. Make a photocopy, placing the cheque on top of the invoice and staple this copy behind the invoice.