Administrator: Difference between revisions

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Individuals who hold or have held the role of Office or Organization Administrator, either as full-time, or part-time or as volunteers.
'''Administrators''' are individuals who hold or have held the role of Office or Organization Administrator, either as full-time, or part-time or as volunteers. This role is key to the smooth operation of the organisation. One or more people may have this role either as full-time or part time. The related tasks are described below grouped in different categories:


==Administrative Tasks related to external communication==
*Handling incoming calls, taking and distributing messages;
*Sort and distribute incoming post, organize and send outgoing post;
*Keep the organizational calendar up to date;
*Liaison with all units and external contacts.
==Specific Tasks related to supporting the Humanitarian Affairs Unit==
*Assisting lawyers in taking personal data of new clients;
*Research on an as needed basis.
==Administrative Tasks related to supporting the function of the organization==
*Ensure the smooth running of daily operations;
*Ensure the smooth running of daily operations;
*Follow, ensure, and communicate organizational policies, procedures and office rules to all associates;
*Attend meetings, take minutes and notes;
*Filing documents, organizing and keeping an updated filing system;
*Devise and maintain office systems;
*Devise and maintain office systems;
*Book and organize facilities for conferences, activities and meetings;
*Book and organize facilities for conferences, activities and meetings;
*Attend meetings, take minutes and notes;
*Organize and store paperwork, documents and computer based information;
*Invoicing;
 
*Liaison with all units and external contacts;
==Tasks related to supporting associates and newcomers==
*Order and maintain stationary and equipment supplies;
*Follow, ensure, and communicate organizational policies, procedures and office rules to all associates;
*Sort and distribute incoming post, organize and send outgoing post;
*Training and briefing new associates;
*Keep the organizational calendar up to date;
*Assist associates with grant applications;
*Assist associates with grant applications;
*Organize and store paperwork, documents and computer based information;
 
==Administrative Tasks related to supporting the Financial Unit==
*Coordinate with the Financial Controller in the organizations daily expenditures and budgets, as well as the acquisition of third party services
*Coordinate with the Financial Controller in the organizations daily expenditures and budgets, as well as the acquisition of third party services
*Training and briefing new associates;
*Invoicing;
*Handling incoming calls, taking and distributing messages;
*Order and maintain stationary and equipment supplies.
*Filing documents, organizing and keeping an updated filing system;
 
*Assisting lawyers in taking personal data of new clients;
*Research on an as needed basis.






To view people who have served this role click on the "+" sign below:
The following people have served this role:
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{{#categorytree:Administrators|mode="all" |hideroot=on|mode=pages|style=bold}}




[[Category:Organizational Roles]]
[[Category:Organizational Roles]]

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