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Administrator: Difference between revisions
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'''Administrators''' are individuals who hold or have held the role of Office or Organization Administrator, either as full-time, or part-time or as volunteers. This role is key to the smooth operation of the organisation. One or more people may have this role either as full-time or part time. The related tasks are described below grouped in different categories: | |||
==Administrative Tasks related to external communication== | |||
*Handling incoming calls, taking and distributing messages; | |||
*Sort and distribute incoming post, organize and send outgoing post; | |||
*Keep the organizational calendar up to date; | |||
*Liaison with all units and external contacts. | |||
==Specific Tasks related to supporting the Humanitarian Affairs Unit== | |||
*Assisting lawyers in taking personal data of new clients; | |||
*Research on an as needed basis. | |||
==Administrative Tasks related to supporting the function of the organization== | |||
*Ensure the smooth running of daily operations; | *Ensure the smooth running of daily operations; | ||
* | *Attend meetings, take minutes and notes; | ||
*Filing documents, organizing and keeping an updated filing system; | |||
*Devise and maintain office systems; | *Devise and maintain office systems; | ||
*Book and organize facilities for conferences, activities and meetings; | *Book and organize facilities for conferences, activities and meetings; | ||
* | *Organize and store paperwork, documents and computer based information; | ||
==Tasks related to supporting associates and newcomers== | |||
* | *Follow, ensure, and communicate organizational policies, procedures and office rules to all associates; | ||
* | *Training and briefing new associates; | ||
*Assist associates with grant applications; | *Assist associates with grant applications; | ||
==Administrative Tasks related to supporting the Financial Unit== | |||
*Coordinate with the Financial Controller in the organizations daily expenditures and budgets, as well as the acquisition of third party services | *Coordinate with the Financial Controller in the organizations daily expenditures and budgets, as well as the acquisition of third party services | ||
* | *Invoicing; | ||
* | *Order and maintain stationary and equipment supplies. | ||
The following people have served this role: | |||
{{#categorytree:Administrators|mode="all" |hideroot=on|mode=pages|style=bold}} | {{#categorytree:Administrators|mode="all" |hideroot=on|mode=pages|style=bold}} | ||
[[Category:Organizational Roles]] | [[Category:Organizational Roles]] | ||
