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Procedure: International Travel: Difference between revisions
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Procedure: International Travel (view source)
Revision as of 02:03, 20 January 2012
, 20 January 2012→Financial procedure of international travel
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# To be charged on the personnel credit card of the travelers: in this case an extra 15 EUR can be claimed within the travel expense report ("credit card allowance") provided reimbursement is later than 30 days from the time of submission, in order to cover any bank penalties. | # To be charged on the personnel credit card of the travelers: in this case an extra 15 EUR can be claimed within the travel expense report ("credit card allowance") provided reimbursement is later than 30 days from the time of submission, in order to cover any bank penalties. | ||
# To be charged on the credit card of | # To be charged on the credit card of another person who accepts this responsibility , and who will therefore be entitled to the credit card allowance, as explained above. However, this option can be used only: | ||
## Once per | ## Once per any individual, to allow the [[Associate]] time to adjust to the rules of the organization | ||
## Only for [[Policy: International Travel|first type of the international travels]] | ## Only for [[Policy: International Travel|first type of the international travels]] | ||
## A penalty of 25 euro will be paid by the [[Associate]] using this method | ## A penalty of 25 euro will be paid by the [[Associate]] using this method | ||
# To be charged on FWC via the official travel agency of the organization (Top Kinisis): no extra costs can be claimed. However, this option can be used only under extremely special conditions and only in case of [[Policy: International Travel|first type of the international travels]]. | # To be charged on FWC via the official travel agency of the organization (Top Kinisis): no extra costs can be claimed. However, this option can be used only under extremely special conditions and only in case of [[Policy: International Travel|first type of the international travels]]. This is available only to [[Project Coordinator|Project Coordinators]] and again, a penalty of 25 euro will be paid by the [[Associate]] travelling using this method. In this case, the [[Project Coordinator]] will in addition be responsible for the debit. | ||
To apply for reimbursement | To apply for reimbursement the traveling person will need to fill-in the relevant Reimbursement Form (Intern_Travel_Claim) and attach all '''original''' receipts, boarding passes etc and copies of the program and/or participation certificates and submit to the Financial Officer for control and payment. | ||
''Please note that travels without boarding passes will not be reimbursed in compliance with the rules of the European Commission.'' | ''Please note that travels without boarding passes will not be reimbursed in compliance with the rules of the European Commission.'' | ||
Persons traveling under [[Policy: International Travel|third type of the international travels]] will be reimbursed only after the project/travel report is accepted by the EC. Nevertheless, in general, typical reimbursement time is 40 days. | |||
