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On the 17th of October 2010, URVT Associates gathered at the Future Worlds Center's premises in Nicosia, Cyprus to exchange ideas and knowledge in a collective and collaborative effort.
Introduction
Follow up - brief presentation of the EU ERF Project to the URVT staff by Vicky Germanakou: cooperation with the partner European organizations: Baff from Germany, Primo Levi Association from France, Zebra from Austria, Equator from Netherlands, ICAR Foundation from Romania.
Presentation of the different stages and general timeline of the Project – expectations
Distribution of the explanatory readings regarding Team Day I to URVT staff Brief orientation by Andria on the Team Day I - context/ expectations – discussion Presentation of the relevant points made at the Kick off Meeting in Graz
A general discussion followed in order to conclude on the most suitable cases for the study. The choice was based on the needs, complications and length of the cases. It was generally agreed that the most important for the study is to manifest in the largest possible extend the culture, methodology and structure of URVT services.
Then it was decided that all staff should work as one group, with Andria and Constantina leading the conversation, reflecting on the actual operation of the Unit.
Plan for the day
The day would first discuss thoroughly the two case studies, one after the other, guided by the structure that was provided through the Framework for Assessing Quality document in combination the Inventory of Working and Treatment Methods document, in harmony with the clarification/comment/guidelines provided by the internal evaluator/researcher and coordinating organization of the Project. Then adjust them in the relevant documents.
Case 1
Issues covered:
Interns are an important aspect of our organization. However, participants need to realize the reasons we accept them, the conditions required for accepting an intern and the process needed to plan, monitor and manage the intern.
Relevant articles:
- Policy: Joining Future Worlds Center
- Policy: Signing an Honour Declaration
- Policy: Signing a Confidentiality Agreement
- Policy: Working in multiple projects
- Policy: Official Language
- Policy: Hosting interns
- Procedure: Inviting and Hosting interns
UNHCR: Understanding the procedures - Corina Drousiotou
Issues covered:
All members of the organization should have a clear idea of what the Humanitarian Affairs Unit and team are doing. Familiarization with procedures, priorities, networking, relations and projects.
Relevant articles:
Our Constitutional and value policies; areas and approaches of priority - Nicolina Markidou & Kerstin Wittig
Issues covered:
What is Future Worlds Center about? What are the values and priorities? How do we decide what is of interest to the organization? Participants will be engaged in both interactive sessions and training to “internalize” the core values and priorities. The team explores and understands the values of global education and how they relate to the entire organization; The team understands the concept of Global Education and its practical implications, e.g. catering, consumables etc for office and trainings.
Relevant articles:
- Constitutional and Value Policy: Special Focus in Promoting Peace
- Constitutional and Value Policy: Special Focus on Vulnerable Groups
- Constitutional and Value Policy: Special Focus on Global Justice and Millennium Development Goals
- Constitutional and Value Policy: Special Focus in Promoting Cyprus as Peripheral Center
- Constitutional and Value Policy: Special Focus on Children
- Constitutional and Value Policy: Special Focus at the interface between human brain-modern technology-social transformation
- Constitutional and Value Policy: Special Focus on Innovation
- Constitutional and Value Policy: Special Focus on Structured Democratic Dialogue
- Constitutional and Value Policy: Special Focus on Future Orientation
Sponsoring, Promoting and Disseminating the scope of every event and activity within the organization - Anna-Maria Drousiotou
Issues covered:
- Why do we need to look for funding and support for our activities?
- How to maximize the dissemination and promotion of everything we do?
Practical guidelines on how to write:
(a) Sponsorship letters
(b) Press Releases
(c) FW-pedia articles
Relevant articles:
- Policy: Organization of an event
- Policy: Media relations
- Procedure: Media management
- Procedure: Preparing public reports and deliverables
The great challenges for Project Coordinators who manage projects financially - Veronika Sudi
Issues covered:
The successful operation of the organization relies heavily on (a) financial management (b) quality controls. Participants will be acquainted with the terms and the underlying responsibilities of Project Coordinators and Project Assistant Coordinators. Managing funders’ money is a great responsibility and challenge. Participants will be informed and trained on the relevant rules.
Relevant articles:
- Policy: Legal-financial aspects of work contracts
- Policy: Signing a Contract with Future Worlds Center
- Policy: Project Coordinator Replacement
- Policy: Laptop Security
- Policy: Associates making personal payments to third parties
- Procedure: Laptop subsidy
- Procedure: Preparing a grant application
- Procedure: Reimbursing associates who made personal payments to third_parties
- Procedure: International Travel
- Procedure: Preparing Yearly Financial Statements
Images from the event
Presentations Links
| Presenter Name | Presentation Title | Presentation File Type | Download Link |
|---|---|---|---|
| Yiannis Laouris | What makes it work | Download | |
| Veronika Sudi | The great challenges for Project Coordinators who manage projects financially | Download | |
| Anna-Maria Drousiotou | Sponsoring, Promoting and Disseminating the scope of every event and activity within the organization | Download |